ADMINISTRATIVE ASSISTANT | FULL-TIME (32 HRS. / TUES-FRI)

Founded in 1974, Center for the Arts Evergreen (CAE) has been a leader in advocacy and support for visual and performing arts in its surrounding mountain communities by providing programming, exhibitions, classes, festivals, concerts, and special events for the community.

The primary responsibility of the Administrative Assistant will be to support the management team in various administrative tasks and to serve as the first point of contact for all visitors to the Center. This position will work closely with all staff, designated committees of the Board of Directors, volunteers, and corresponding volunteer organizations, as well as artists, vendors, entertainers, and partnering entities to support the mission of bringing the community together through art.

RESPONSIBILITIES

• Warmly greet and provide visitors with information about CAE’s classes, events, offerings
• Manage CRM database for donors (NEON), members, and students
• Work with volunteers to manage membership communication (new member cards, membership renewals)
• Assist Executive Director and management staff with mailings, reports, and general administrative tasks
• Assist Senior Director with administrative duties for all exhibitions
• Recruit new artists/vendors, manage inventory, and create retail displays for The Painted Brush (CAE’s Gift Shop)
• Answer main organizational phone line and email address: tracking messages, answering questions
• Work with customers and clients at the front desk to identify their needs and ensure customer satisfaction
• Responsible for set-up and change-over of CAE’s main classroom
• Welcome students (and parents) arriving for class and get them settled in the classroom.
• Set up and tear down tables and chairs for meetings.

REQUIREMENTS/QUALIFICATIONS

• Must have excellent customer service skills and a professional demeanor
• Excellent time management, communication skills, and attention to detail
• Ability to build productive business relationships
• Capable of working with internal and external teams and partners
• Positive attitude and ability to stay calm under pressure.
• Exceptional multitasking skills to manage multiple projects independently and consistently.
• Proficient in Microsoft Suite: Excel, Word, PowerPoint. (Mail merges, spreadsheets, etc.)
• Excellent written and oral communication skills
• Ability to lift up to 50 lbs.
• Working knowledge of social media is a plus
• Some experience with WordPress or other WYSIWYG web platforms is a plus

COMPENSATION/BENEFITS

Compensation starts at $20/hr. This is a full-time position including some weekend and/or evening hours as needed. Base hours will be Tuesday-Friday from 8:30 a.m. to 5 p.m. Days/hours may adjust after the first of the year.

HOW TO APPLY

Please email a resume and cover letter detailing your related skills and experience to bookkeeper@evergreenarts.org with “Administrative Assistant Position” in the subject.

Look over our teaching procedures and fill out our Teaching Application. Submit your completed application with a brief class proposal to the applicable contact person listed below to get the discussion started.

PLEASE DIRECT INQUIRIES TO:

Emiko Martinez – Education Program Manager  |  emiko@evergreenarts.org or leave a message at 847.409.7619

CAE has facilities for ceramics, painting, drawing, and a variety of other media.

Please review the following policies and documents:

• Employment forms must be submitted for each teacher:
  • Application for Teaching Position (Updated 2022)
  • W9
  • Resume/CV
  • Email completed PDFs to emiko@evergreenarts.org
• Familiarize yourself with our policies & procedures:
  • Teacher Guidelines (Updated 2022) – Please read before submitting a class proposal
• Class Contract must be submitted for each class:
  • This is where you enter all the details of your class for publication
  • Scheduling will be finalized with CAE representative after submission
  • Classes must be scheduled at least 30-45 days in advance of first meeting

Fill Out Adult Class Contract Here

Youth classes include Art Camps and workshops on-site at CAE, and an Art After School program that travels off-site to local elementary and middle schools.

All youth teachers must attend mandatory quarterly Youth Education planning meetings.

Please review the following policies and documents:

• Employment forms must be submitted for each teacher:
  • Application for Teaching Position (Updated 2022)
  • W9
  • Resume/CV
  • Email completed PDFs to emiko@evergreenarts.org
• Additional mandatory requirements for all instructors working with children eighteen years of age and younger:
  • Asset Control (background check)
    • Asset Control Instructions
• Familiarize yourself with our policies & procedures:
  • Teacher Guidelines (Updated 2022) – Please read before submitting a class proposal
  • Colorado Academic Standards for Visual Arts
• Class Contract must be submitted for each class:
  • Summer Art Camp Contract
  • Youth Class at CAE

Fill Out Youth Class Contract Here

We have volunteer and limited paid opportunities for students and/or adults who are interested in being summer art camp teaching assistants. Submit a teaching assistant application to get the conversation started.